Are you resourceful? Enthusiastic? Innovative? Able to leap buildings in a single bound? If yes, you just might have a future at CRG! 

 

Event Manager

SUMMARY

The Event Manager will serve as event lead on several medium to large scale events, simultaneously.  This position manages events in their entirety, in some cases independently and in other cases leading a team of one or more people.  Event Managers lead and supervise CRG employees (Event Coordinators, Event Assistants,  interns, and members of Registration Dept.) on projects and ensure that planning schedules are met, budgets are balanced, correct CRG processes are being implemented, and that client needs are anticipated and exceeded.

This is a client-facing role, which will work directly alongside Event Management and Registration personnel to deliver unforgettable experiences and delight our Fortune 100 & 500 corporate clientele, which include Microsoft, Nike, LinkedIn, T-Mobile, and Facebook.

CRG Events has been recognized multiple times as one of the 20 best companies to work for in Seattle by Seattle Metropolitan Magazine (#1 2011, #4 2013).  Also recognized as one of Washington's 100 best companies to work for by Seattle Business Magazine in 2015 (#31).  CRG offers a competitive benefits package, while valuing the work-life balance of employees; Event Managers can start working from home one day per week after first 6 months.

EDUCATION & EXPERIENCE Requirements

  1. 2-4 Years of Event Management experience is required, depending on type of experience.
  2. Management of, at minimum, a 500-person event.  Please specify events worked on and role in resume.
  3. Bachelor's Degree from four-year institution is preferred.
  4. Supervisor experience preferred.

ESSENTIAL DUTIES & RESPONSIBILITIES

  •  Independently manages and supervises all assigned tasks on a variety of events including multi-day events.
  • Demonstrates outstanding leadership, expertise, management and consultation skills when conducting business with clients, vendors and CRG team members.
  • Exhibits exceptional critical thinking and problem solving capabilities
  • Strong analytical skills and experience working with complex data
  • Ability to anticipate areas of risk and implement creative solutions
  • Effectively manages a high volume of work and consistently provides a high quality of work output
  • Meets on a regular basis with members of project team to discuss project progress, challenges and solutions.
  • Develops accurate budgets, obtains written client approval and maintains timely updates preventing budget overruns and increasing client expenditure awareness.
  • Maintains independent working relationships and establishes excellent customer service with clients and vendors.
  • Works with vendors in securing needed materials on time, within budget and meeting requested specifications.
  • Maintains contact with designated clients, quarterly at minimum, regardless of project activity, with the goal of attaining additional business.
  • Works with sales, account management, and proposal writer to develop proposals and contracts.
  • Manages project finances and employee time.
  • Records/Reviews project time and expenses, ensures clients are invoiced monthly as appropriate, tracks jobs to completion and account closure.
  • Maintains a thorough knowledge of CRG event's operating procedures and the overall operation of the company.
  • Actively participates and contributes to department meetings, trainings, initiatives, and committees
  • Able to effectively prioritize and delegate to staff above and below this position.
  • Maintains clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures.
  • Actively participate in weekly staff and department meetings, and able to lead training sessions as required.
  • Follows established policies and procedures for appearance, timeliness and safety.

SUPERVISORY RESPONSIBILITIES

This position may supervise up to three Event Coordinators or Event Assistants; responsibilities include weekly or biweekly 1:1 meetings, monthly evaluations, annual reviews, monitoring promotions, raises, and overall performance. 

Click here to submit your resume.  Please indicate Event Manager as your preferred position.  Full job description found here.

If you have any questions regarding the open position or on submitting your resume, please send an email to careers@crgevents.com

Event Coordinator 

SUMMARY

CRG Events is looking for a dynamic, ambitious event professional to join one of the top-awarded event teams in Seattle!  CRG Events has been recognized multiple times as one of 20 best companies to work for in Seattle by Seattle Metropolitan Magazine (#1 2011, #4 2013).  Also recognized as one of Washington's 100 best companies to work for by Seattle Business Magazine in 2015 (#31).

The Event Coordinator is responsible for assisting event teams in all aspects of event management by serving as support staff on medium and large scale events.  Events assigned may include conferences, trade shows, dinners, corporate galas, and incentive programs.  This position will work directly on all events, coordinating specific pieces as assigned by the event lead.  Event pieces may include handling transportation, meeting room bookings, food and beverage, or talent management.  This position will also lead small scale events with limited supervision.  This is a client-facing role, and will have client contact primarily during meetings and through event leads.  

EDUCATION & EXPERIENCE

Bachelor's Degree (B.A.) from four-year institution and 2 years of event management experience; or equivalent combination of education and experience.  Candidates with experience staffed on events with 200+ attendees is preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assume responsibility for success of assigned aspects of an event or project, meeting client objectives and client and manager expectations.  
  • Responsible for effective and timely communication between internal team, clients, and vendors via phone and email
  • Learn and manage CRG documents for events such as: event giveaway grid, signage plan, RFP templates, temp staffing plan, transportation plan, wrap up documents, 3x3 client reports, budget summary reports, Microsoft and non-Microsoft budget templates.
  • Reports to event lead(s) as assigned, on a regular basis with project progress, identified problems and solutions.
  • Establish good relations with vendors and works with vendors in securing needed materials on time, within budget and meeting requested specifications.
  • Research private dining venues; Arranges private dining details including reservations, contracts, menus
  • Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc.
  • Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance.
  • Arranges all event transportation logistics as required
  • Maintain clear communication with manager regarding special problems or exceptions to policies and procedures.
  • Able to effectively delegate to staff above and below this position.
  • Actively participate in team meetings as required by providing challenges and solutions to benefit other team members and treating all proprietary information as confidential.

Click here to submit your resume.  Please indicate Event Coordinator as your preferred position.  Full job description found here.

If you have any questions regarding the open position or on submitting your resume, please send an email to careers@crgevents.com

 

Budget Manager

SUMMARY

CRG Events is looking for an experienced Event Budget Manager to join one of the top-awarded event teams in Seattle!  The Budget Manager’s main responsibility will be building, updating, reconciling, and otherwise managing all aspects of large-scale event budgets without regular supervision.  This role will serve as a Budget Lead on events with large or highly complex budget models.  This position is also likely to supervise and delegate components of budget work to contractors, interns, and co-workers as needed, as well as having regular contact with clients, internal leads, teams, and finance personnel.

EDUCATION & EXPERIENCE

Bachelor's Degree from four-year institution and 3-4 years of finance, accounting, budget coordination or event coordination experience is preferred; or equivalent combination of education and experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Budget Building
    • Create a skeleton budget ensuring all line items are listed correctly for how estimates/invoices will be received and meet with Client/EMM, Expo Lead, and Producer for review/approval.
    • Budget Updating
      • Prepared mini budget templates to be completed by budget sub-owners.
      • Work with internal teams to obtain vendor estimates
      • Manages updates on all tabs of the budget (summary, detail, payment summary, PO’, etc.)
      • Work with work stream owners to identify competitive vendor pricing and cost saving/avoidance opportunities.
      • Examine budget estimates for completeness, accuracy, and conformance with client procedures and regulations.
      • Provide budget update to event lead including analysis of trends or areas of risk
      • Enter and retrieve data from accounting systems, transcribe expenditures to Excel (if applicable) and initiate journal entries to correct accounting mischarges.
      • Reporting
        • Provide budget updates to event lead including analysis of trends or areas of risk.
        • Budget Reconciliation. Cross reference budget actuals with invoicing in the client finance systems to ensure accuracy.
        • Communication and Meetings
          • Meets regularly with Event Lead; regular budget review meetings with client, business owner, and Event Marketing Managers
          • Has proficient knowledge of budgetary and finance terminology
          • Weekly budget review meetings both pre- and post-budget lock to review changes in scope
          • Ensure all budget documents are posted to the event team sites.
          • Familiar with all client finance resources and tools (Purchase Orders, Cross Charging, etc.)
          • Work with client procurement teams to set up new vendors.
          • Work with client on developing event budget models and forecasting short and long-term financial projections, managing year-by-year budgeting processes.
          • Act as the budget SME on the Event Management team
            • Serve as conduit between client finance contact and the EM department to provide updates and policy changes.
            • Help lead budget trainings for other team members and new employees.
    • Build the event budget using the established procedures (Collaboration Tool or Offline template).
    • Compile budgetary/financial exercises and reports (weekly, monthly, quarterly and yearly) and create content for budget slide decks.
    • Prepare agendas for event budget meetings. 

SUPERVISORY RESPONSIBILITIES

This position must be able to effectively delegate to staff above and below this position.  This position may have supervisory responsibilities for Senior Event Coordinators, Budget Coordinators, Event Coordinators and Assistants, contractors, and interns as required by the event or project.  

Click here to submit your resume.  Please indicate Event Coordinator as your preferred position.  Full job description found here.

If you have any questions regarding the open position or on submitting your resume, please send an email to careers@crgevents.com

Assistant Registration Coordinator (Contract February 28 to July 28)

SUMMARY:

CRG Events is looking for an ambitious Assistant Registration Coordinator to join one of the top-awarded event teams in Seattle!  CRG Events has been recognized multiple times as one of 20 best companies to work for in Seattle by Seattle Metropolitan Magazine (#1 2011, #4 2013).  Also, recognized as one of Washington's 100 best companies to work for by Seattle Business Magazine in 2015 (#31).

This temporary position is responsible for assisting and executing tasks related to event registration, housing, and finance, which includes answering and directing incoming calls and email from attendees, clients, hotels, and team members, pulling reports and other projects as assigned.

This position is contracted to begin February 28, 2017 until July 28, 2017, with the potential to extend based on performance and staffing needs.  A retention bonus will be paid on your final paycheck upon full completion of your contracted term.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

  • Answer and direct incoming calls and emails from attendees, clients, vendors, and team members.
  • Provide excellent customer service to attendees, clients, and vendors.
  • Maintain a thorough knowledge of registration web sites and event details.
  • Actively participate in event team meetings as required by providing updates and recommendations to benefit other team members.
  • Effectively uses company resources to organize and relay information needed by team members.
  • Handle all proprietary information as confidential.

 INDIVIDUALS will be sorted into one of the 3 Specializations below:

Registration

  • Individual will be required to update the Registration Lead on assigned tasks, including:
    • Assisting in registration and reporting procedures.
    • Identify registration issues and troubleshoot solution
    • Managing ongoing costumer escalations

Housing

  • Individual will be required to update the Housing Lead on assigned tasks, including:
    • Weekly processing of attendee reservations and special requests using registration web site.
    • Quality checking hotel rooming lists against registration web site attendee lists.
    • Communication between hotel staff to ensure accommodations are prepared in advance of attendee check-in, particularly key client contacts, VIPs, and presenters. 

Finance

  • Individual will be required to update the Finance Lead on assigned tasks, including:
    • Assisting attendees with non-credit card payments
    • Processing payment changes, cancellations, and refunds
    • Assisting the finance team in quality checking and payment reminders

Click here to submit your resume.  Please indicate Assistant Registration Coordinator or ARC as your preferred position.

If you have any questions regarding the open position or on submitting your resume, please send an email to careers@crgevents.com

 

Internships

Our Internships are a great way to get a glimpse of the events industry and decide if it's really for you. The program is designed to introduce you to the inner workings of corporate event planning. Our hope is that this opportunity will allow you to gain expertise and experience, exercise your analytical skills and demonstrate your resourcefulness. You will learn about the event management industry, and apply what you learn in a professional business setting. Through interactions with established professionals, interns often find mentors and role models who can inspire their future career planning.

To be considered for an internship, please plan to submit your resume by the due dates listed below for each internship time period.  Please note that we are looking for candidates who can commit to working full time (40 hours/week) for the duration of the internship.

Click here to submit your resume. Please indicate the internship time period (Winter/Spring, Spring/Summer, or Fall/Winter Internship) as the position you are applying for in the Preferred Position field.

Event Management Internships:

  • Winter/Spring: Jan 10 – April 28
    • Submit resume by: 11/11/16
  • Spring/Summer: May 9 – August 25
    • Submit resume by: 3/31/17
  • Fall/Winter: September 5 – Dec 29
    • Submit resume by: 7/7/17

 

If you have any questions regarding the internship program or on submitting your resume, please send an email to Internship@crgevents.com