Are you resourceful? Enthusiastic? Innovative? Able to leap buildings in a single bound? If yes, you just might have a future at CRG! 

 

Event & Budget Assistant

SUMMARY:

CRG Events is looking for an Event & Budget Assistant to join one of the top-awarded event teams in Seattle!  CRG Events has been recognized multiple times as one of 20 best companies to work for in Seattle by Seattle Metropolitan Magazine (#1 2011, #4 2013).  Also, recognized as one of Washington's 100 best companies to work for by Seattle Business Magazine in 2015 (#31).

The Event & Budget Assistant is responsible for supporting multiple budgets of small- to large-scale events, and assisting the Finance & Budget Manager and/or Event Leads in managing multiple aspects of event budgets. This position will work closely with internal leads, event teams, vendors and suppliers, and the client finance team to support the ever-moving parts of an event budget and will assist production teams with aspects of event coordination and logistics, as needed.

CRG Events is known for fostering the growth of developing professionals who have a passion for the event industry.  We offer an extensive training program, resources, and mentorship with dedicated event professionals with up to a decade plus of experience.  Promotions happen, on average, between 9-16 months of starting, and are based entirely on individual performance.

EDUCATION & EXPERIENCE

Bachelor's Degree from four-year institution and 1-2 years of finance, accounting, budget coordination or event coordination experience is preferred; or equivalent combination of education and experience. No event management experience necessary; however, previous event/corporate experience is preferred.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • The Event & Budget Assistant’s main responsibility will be to support the Budget Manager in building, updating, and reconciling event budgets.  This role may serve as a Budget 2ndon events with a large or highly complex budget model or Budget Lead on smaller budgets.  Some of the specific responsibilities may include:
    • Provide budget updates to event lead including analysis of trends or areas of risk.
    • Make recommendations to Budget Manager and event lead on cost saving opportunities.
    • Ensure all budget documents are posted to the event team sites.
    • Budget Reconciliation. Cross reference budget actuals with invoicing in the client finance systems to ensure accuracy.
    • Familiar with all client finance resources and tools (Purchase Orders, Cross Charging, etc.)
    • Work with client procurement teams to set up new vendors.
    • Work with Budget Manager on developing event budget models and forecasting short and long-term financial projections, managing year-by-year budgeting processes.
    • Act as the budget SME on the Event Management team
      • Serve as conduit between client finance contact and the EM department to provide updates and policy changes.
      • Help lead budget trainings for other team members and new employees.
    • Compile, track, and report budget projections and expenditures to Budget Manager and event teams.
    • Collect cost estimates from numerous vendors and/or various internal or external work stream owners and input into the budget template or tool.
    • Work with work stream owners to identify competitive vendor pricing and cost saving/avoidance opportunities.
    • Examine budget estimates for completeness, accuracy, and conformance with client procedures and regulations.
    • Enter and retrieve data from accounting systems, transcribe expenditures to Excel (if applicable) and initiate journal entries to correct accounting mischarges.
    • Compile budgetary/financial exercises and reports (weekly, monthly, quarterly and yearly) and create content for budget slide decks.
    • Prepare agendas for event budget meetings.  Take accurate and detailed notes during budget meetings and disseminate to appropriate teams.
  • Provide event support for a variety of different types and levels of event - these include conferences, tradeshows, dinners, celebrations, and incentive programs.
  • Monitor department support email alias and work with alias team to delegate items, follow-up, and make sure all items are assigned and completed.
  • Keep departments updated on new event processes, current event issues, ongoing challenges, solutions, and industry trends.

SECONDARY RESPONSIBILITIES (Event Coordination and General)

  • Assume responsibility for success of assigned aspects of an event or project, meeting client objectives and client and manager expectations.  
  • Learn and manage CRG documents for events such as: event giveaway grid, signage plan, RFP templates, temp staffing plan, transportation plan, wrap up documents, 3x3 client reports, budget summary reports, Microsoft and non-Microsoft budget templates.
  • Establish good relations with vendors and works with vendors in securing needed materials on time, within budget and meeting requested specifications.
  • Maintains clear communication with manager, team, and client regarding special problems or exceptions to policies and procedures.
    • Actively participate in weekly staff and department meetings, providing solutions, support, and creative insight to tackle ongoing issues.
    • Attain a thorough knowledge of CRG Events' operating procedures and the overall operation of the company.
    • Ability to work independently on assigned projects, while proactively seeking clarification when needed.
    • Provide event support for a variety of different types and levels of event - these include conferences, tradeshows, dinners, celebrations, and incentive programs.
    • Monitor department support email alias and work with alias team to delegate items, follow-up, and make sure all items are assigned and completed.
    • Keep departments updated on new event processes, current event issues, ongoing challenges, solutions, and industry trends.

Click here to submit your resume.  Please indicate Event & Budget Assistant as your preferred position.

Internship Program

The CRG Event Management internship is designed to introduce you to the inner workings of the event industry. Our hope is that this opportunity will allow you to express your creative talent, exercise your analytical skills, and increase your understanding of event management and industry trends.

You will work on multiple events throughout your internship, getting you familiar with the event cycle and working in a team environment. On the events which you are assigned, you will hold various roles and responsibilities to help further develop your event competency, including local onsite opportunities - which are a great introduction to the event industry!

Internship dates are listed below.  This is a paid, non-exempt, internship position, which will be at a rate of $13.00/hourThis is a temporary, full-time position that averages 40 hours per week, with office hours being Monday – Friday, 8:00am – 5:00pm.  Temporary employees are eligible for overtime if their schedule exceeds 40 hours per week. The internship will end on the designated end date for the program. Permanent, full-time positions are not guaranteed at the end of the internship program; however, many former interns with exceptional performance have been converted into permanent employees within the company.  We believe that our internship program provides a strong foundation for developing event professionals, and is one of the most effective ways in starting and progressing through CRG Events.

Click here to submit your resume. Please indicate the internship time period (Winter/Spring, Spring/Summer, or Fall/Winter Internship) as the position you are applying for in the Preferred Position field.

Event Management Internships:

  • Fall/Winter: September 19 – Dec 15
    • Submit resume by: 7/7/17

 

If you have any questions regarding the internship program or on submitting your resume, please send an email to Internship@crgevents.com